,
Andersson, Ulf. SESAM:
Philosophy and Rules Concerning Electronic Archives and Authenticity.
Sweden: ASTRA AB, 28 February 1996/ [http://www.si.umich.edu/e-recs/]
Sweden's largest pharmaceutical firm, ASTRA,
adopted the task of investigating methods for dealing with electronic
laboratory notebooks, the result of this effort was the defining
of both a user vision and a technical vision for the development
of information technology guidelines for electronically stored
information.
Andersson, Ulf. Identification and Control of Business Records and Metadata at Information Process Modeling -- First Draft.
(Sweden, ASTRA AB, May 1997).
Format: Adobe Acrobat
Ensuring longevity and evidential value
of electronic business records is becoming an important issue
in modern enterprises. More and more information is, though there
may be a final printout, held in computers during a considerable
part of its life cycle. How the record is managed, during the
period when it is stored in a computer, is critical regardless
the final presentation for. The concept of the Sesam report tried
to prove that it is possible to obtain both longevity and evidential
value of electronic business. The theoretical concept was validated
and found promising at a joint international workshop held by
Astra AB and the Swedish National Archives. A theoretical records
management concept is however not enough. It must be developed
further to a concept for system design, expressing legal requirements
and record management requirements in a way that makes them understandable
and meaningful for systems engineers. In order to achieve this,
the terminology of the previous refereed documents has been changed
slightly to achieve the preciseness and consistency of terminology,
necessary for information modeling. [abstract taken from
Forward.]
Archives Authority of New South Wales,
Government of NSW. Desktop Management: Guidelines
for Managing Electronic Documents and Directories.
(New South Wales, Australia: Archives Authority of NSW, last updated:
Friday, 21 February 1997). [http://www.records.nsw.gov.au/erk/edm/httoc.htm]
These Guidelines suggest a range of strategies
for managing electronic documents within a personal computing
environment which is not subject to systematic data management
practices and where electronic documents, consequently, are unmanaged.
The guidelines are not obligatory. Depending on the individual
requirements, agencies can adopt one or a mix of strategies to
manage electronic documents and, thereby, reduce the threat of
loss to unmanaged electronic records that
may be stored on PC systems among these documents. [abstract
reproduced from web site.]
Archives Authority of New South Wales,
Government of NSW. Guidelines for the Destruction
of Ephemeral, Facilitative and Duplicate records.
(New South Wales, Australia: Archives Authority of NSW, last updated:
Monday, 6 January 1997). [http://www.records.nsw.gov.au/disposal/ephem/httoc.htm]
The purpose of this document is to provide
guidance to New South Wales public offices on the destruction
of ephemeral, facilitative and duplicate records. The guidelines
apply across the whole of the New South Wales public sector and
are aimed specifically at individual officers within public offices
who will have the responsibility of implementing these guidelines
in the work place. [abstract taken from web site.]
Archives Authority of New South Wales,
Government of NSW. Introducing Electronic Recordkeeping.
[brochure] (New South Wales, Australia: Archives Authority of
NSW, last updated: Tuesday, 26 November 1996). [http://www.records.nsw.gov.au/erk/intro/in-erka4.htm]
This web site provides a brief overview
of the efforts of the Archives Authority of NSW's project team
to introduce and provide guidance on electronic recordkeeping
practices for the NSW public sector.
Archives Authority of New South Wales,
Government of NSW. Policy on Electronic Messages as Records -- Final Draft
(New South Wales, Australia: Archives Authority of NSW, 24 May
1997). Format: Rich Text Format
The purpose of this policy is to establish
Government-wide policy on the management of electronic messages
as records. This policy applies across the whole of the New South
Wales public sector, including those agencies that are not subject
to the Archives Act, No. 46 of 1960. It should be applied in conjunction
with the Policy on Electronic Recordkeeping
and the standards, codes of best practice and guidelines on recordkeeping
noted as referenced documents [within]. [abstract taken
from publication.]
Archives Authority of New South Wales,
Government of NSW. Records Management Survey 1996
(New South Wales, Australia: Archives Authority of NSW, April
1997).Copyright Format: Rich Text Format
The 1996 Records Management Survey is the
first in a series of annual records management surveys to be conducted
by the Archives Authority of New South Wales. The primary purpose
of the surveys are to acquire empirical data to enable the Archives
Authority to measure its performance in achieving one of its key
objectives -- to improve the quality and keeping of official records
so that they facilitate the transaction, monitoring and auditing
of official business -- across the New South Wales Government
over time. [abstract taken from publication.]
Archives Authority of New South Wales,
Government of NSW. Steering into the Future: Electronic Recordkeeping in New South Wales
(New South Wales, Australia: Archives Authority of NSW, 1997).
Format: Rich Text Format
This booklet aims to highlight the concepts
and strategies that were announced in July 1995 as part of a whole
of government approach to electronic recordkeeping in [their]
publication, Documenting the Future --
Policy and Strategies for Electronic Recordkeeping in the New
South Wales Public Sector. This booklet
also aims to introduce the tools which are currently available
and in development to help agencies create and manage records
in the dynamic electronic environment. [abstract taken
from publication.]
Archives Authority of New South Wales,
Government of NSW. Whole of Government Framework for Records Management Standards, Guidelines and Other Products.
(New South Wales, Australia: Archives Authority of NSW, undated).
Format: Rich Text Format
Image illustrating the Whole of Government
Framework developed by the Archives Authority of New South Wales.
Australian Council on Archives. Corporate
Memory in the Electronic Age. (Sydney: Australian
Council of Archives, 23 October 1995). [http://www.aa.gov.au/AA_WWW/ProAssn/ACA/Corpmenw.htm]
This is a statement of an agreed position
produced by a meeting of key industry participants, individual
practitioners, and organisations, sponsored by the Australian
Council of Archives in Sydney on 23 October 1995. The purpose
of this statement is to provide a common basis for Australian
organisations -- in the private or public sector, for use within
the organisation or across a whole jurisdiction -- to establish
policy, standards, and practical strategies for electronic recordkeeping.
The organisations that have endorsed this statement believe that
such a common position is essential for the development of an
effective, coherent, and consistent set of solutions to making
and managing records in the electronic environment. As a summary
of our common position, the statement provides evidence that initiatives
consistent with it conform to widely accepted best practice in
this area. It can be used or drawn on when developing submissions,
business cases, policies, procedures, and explanatory materials
relating to electronic recordkeeping. [abstract taken from
publication.]
Bantin, Philip C., and Gerald Bernbom.
"The Indiana University Electronic Records Project: Analyzing
Functions, Identifying Transactions, and Evaluating Recordkeeping
Systems -- A Report on Methodology." Archives
and museum Informatics: Cultural Heritage Informatics Quarterly,
10:3 (1996): 246-266. [http://www.indiana.edu/~libarche/article1.html]
Managing and providing access to electronic
information has the potential to radically alter the way archivists
and records managers do business. It could and likely will transform
every archival function, from initial appraisal to long-term preservation.
This transformation has had such a profound effect on the design
of the Indiana University Electronic Records Project, the authors
would like to review briefly recent debate on three very basic
questions pertaining to the management of records: 1) How do we
define provenance? 2) What is a record? and 3) What is the focus
or objective of records management? [abstract taken from
article].
Barata, Kimberly J. (edited by) "Annotated Bibliography on Electronic Records."
(August 1996) [This bibliography is updated periodically-- updated
versions will be made available available at: http://www.sis.pitt.edu/~nhprc/bibtc.html].
The following bibliography, supplementing
the earlier bibliography compiled by Richard J. Cox, Readings
in Archives and Electronic Records: Annotated Bibliography and
Analysis of the Literature, represents the working files for
the University of Pittsburgh's Recordkeeping Functional Requirements
Project. It is not a comprehensive bibliography. However, unlike
its predecessor, many valuable unpublished writings, some of which
fall into the category of gray literature, have been incorporated.
All of the entries have been annotated -- primarily by the compiler.
Although, in cases where a publication provides either an abstract
or suitable summary, the original abstract or summary has been
reproduced and is noted as being a reproduction. [abstract
reproduced from web site.]
Barry, Richard E. "Catching the
Multimedia Intranet Train Before it Leaves the Station."
The Record (September 1996). [http://www.rbarry.com/NAR-REP2/NAR-REP2.html]
Organizational change is often accompanied
with the introduction of new technologies that seem to appear
threateningly on the horizon even before we have gotten our arms
around the last one. It used to be that major changes came in
periodic cycles with time in between to acknowledge, digest, accept,
adapt and master to the best of our abilities. Now, and we are
warned for the foreseeable future, change will be an inherent
feature of modern organizations. Organizations will have to sense,
learn and adapt to movements in the social and economic ecosystems
in which they operate in ways that earlier we attributed only
to humans and other biological forms. It is easy to understand
why some archives and records management (ARM) professionals throw
up their hands and hope that it will all somehow work itself out
before anything really bad happens. [abstract taken from
publication.]
Barry, Richard E. "Listing of recently published and unpublished articles and videotapes." [http://www.rbarry.com/PUBL-96/PUBL-96.html]
Barry, Richard E. "Metro Airport Reflections on Electronic Records R&D."
(June 30, 1996) unpublished.
Format: Rich Text Format
The attached note reflected thoughts on
research and development in electronic records management that
Barry shared with the organizers of the June 1996 Ann Arbor meeting
on Electronic Records Research and Development. [abstract
taken from paper.]
Berkowski, Gerry. "The Better Records Initiative."
unpublished (Manitoba: Provincial
Archives of Manitoba, 1997).
The Better Records Initiative was launched
by the Provincial Archives in 1996, with a broad mandate to identify
and address electronic records issues facing the Manitoba government.
It is based on the Archives' statutory authority for corporate
records management and archives policy and programs. The long-term
goals of the Initiative are: the adoption and implementation of
corporate recordkeeping standards and best practices; the protection
and accessibility of viable electronic records; development of
a new blueprint for preservation and provision of access to archival
electronic records; and the drafting of new Archives legislation.
[abstract taken from document.]
City of Philadelphia. Philadelphia
Electronic Records Project. [http://www.phila.gov/city/departments/ems/erm.html]
The Philadelphia Electronic Records Project
(PERP) is a two-year, National Publications and Records Commission
(NHPRC)-funded effort to promulgate standards and exercise control
over electronic records and electronic record systems created
by the City of Philadelphia. The project, currently funded for
its first year, is in its initial phase. The workings of the PERP
is overseen by an Electronic Records Manager and a cooperative
working group, the Electronic Records Group, that assists in accomplishing
the multiple goals of the project. [abstract taken from
web site.]
Cox, Richard J. "More Than Diplomatic: Functional Requirements for Evidence in Recordkeeping."
Records Management Journal 7:1 (April 1997):
31-57. Format: Rich Text Format
In the 1990s, North American archivists
and records managers shifted some of their concern with electronic
records and record keeping systems to conducting research about
the nature of these records and systems. This essay describes
one of the major research projects at the University of Pittsburgh
School of Information Sciences, supported with funding from the
National Historical Publications and Records Commission. Specifically,
the essay focuses on the project's four main products: recordkeeping
functional requirements, production rules to support the requirements,
metadata specification for record keeping, and the warrant reflecting
the professional and societal endorsement of the concept of the
recordkeeping functional requirements. [abstract taken
from publication.]
Cunningham, Adrian. "Ensuring
Essential Evidence."National Library of
Australia News (November 1996).
This article presents a brief overview of
modern approaches to ensuring that essential evidence in recordkeeping
is captured and follows the development and impact of such conceptual
models as the Australian records continuum and the University
of Pittsburgh's Functional Requirements for Evidence in recordkeeping.