Page Contents
Submission Deadlines
Papers with 1) License and Permission Form, 2) AV Form, 3) Author's Biographical Note, and 4) Author's Photograph are due January 31, 2010. Upload your paper using the on-line form linked to the Author's Information page.
All papers must be original and available for publication in the hard copy Selected Papers, on the conference Web site, and on CD-ROM. If you have not submitted a paper according to the guidelines by January 31, 2010, you will forfeit your place on the program.
Please review your paper carefully before you submit it. All MW2010 papers are published before the meeting. Author's changes are not permitted within this compressed production schedule.
The conference Co-Chairs will select papers from Museums and the Web to be published in a hard copy volume. To be considered for that publication, papers must be received by January 31, 2010.
Submission Guidelines
Papers should be submitted using our on-line form. Please do not email your paper, as it will get lost in a personal email box, or bounce back as too large a file. Papers sent by email will not be considered submitted.
Copyright Clearance
It is the author's responsibility to obtain written permission for all illustrations included in your paper, any quotations from unpublished material, or any quotations in excess of 250 words in one extract or 500 words in total from any work still in copyright. You must also have permission to publish all tables or poems from unpublished or copyrighted material. All authors must return a signed License and Permission Form (PDF) when you submit your paper.
Audio/Visual Equipment Request
All speakers and demonstrators must return the MW2010 Audio/Visual Request Form (PDF) by January 31, 2010. Failure to do so may mean we cannot accommodate your presentation.
Paper Content
Papers should follow the accepted abstract, although additional material can be added. Please contact the MW2010 Co-Chairs if your paper is not turning out to be on the topic that was accepted. (It may have to be re-slotted or withdrawn.)
All papers must begin with the title, author's name(s), institution(s), country, abstract (approximately 250 words), and 5–7 keywords. Format the beginning of your paper following the example at http://www.archimuse.com/mw2000/papers/trant/trant.html and the guidelines in the paper template.
Recommended length of a paper is 5,000 words (longer may be considered). If in doubt about length, consult the Co-Chairs of MW2010, by email to
Author's Details
You must include a photo, the final version of the author's biography, and full contact details – for each author – when you submit your paper, regardless of whether Archives & Museum Informatics have this data on file already.
Biographical Note
Each author's biography should be in a narrative (paragraph) form and not exceed 500 words. This is used on the conference web site and CD-ROM, and (edited) in the Authors section of the Selected Papers.
Submit each biography in a separate file, named for the author, with a -bio suffix, e.g. trant-bio.doc
Author's Photograph
Each paper author should submit a photograph with their biographical note, to be used on the Web site and CD-ROM. Authors' photographs must be in a web-ready format (.jpg, .png, or .gif), fit within a rectangle 358 pixels wide x 189 pixels high, and be on a white or transparent background. Exact image dimensions are strongly preferred.
Name your file for the author, e.g. trant.jpg
General Style
Do not overly format your paper, as we will just have to undo this; the time involved may prevent the publication of your paper.
Papers should be laid out for US Letter (8.5 x 11.0 in) paper, with 1" margins.
Quoted passages of more than 40 words should be set off from the text by indenting the left–hand margin, as a block quotation.
See the Style Sheet mw2010paperstyles.dot for further guidelines, including instructions for how to format the top of your paper, and place the title, author[s], keywords, abstract.
MW2010 Style Sheet
Please use your word processor's "styles" whenever possible to specify headings, subheadings, and normal text. A Microsoft Word Template including MW2010 styles is available for download: mw2010paperstyles.dot. Papers submitted in Word format MUST use this template.
Need help with Word Styles? Search the Microsoft site for your version of Word.
Illustrations and Charts
Do NOT include (embed) illustrations or charts in your text.
Mark the place where illustrations, or charts should appear with the figure or chart filename and a full caption (including the URL for screen shots). See sample following.
Sample Caption
For a screen shot showing a museum Home Page:
Fig. 1: The Home Page of the Museo Nazionale della Scienza e della Tecnia "Leonardo Da Vinci" http://www.museoscienza.org
Tables
Include tables in your paper text, formatted using your work–processor's table options. All tables should have a caption below:
Table 1: Response rates by job description, showing variation across departments.
Citations
Do NOT use footnotes; papers using footnotes will not be accepted as these have to be removed during production.
Citation of an author's work or Web site in the text should follow the author–date method; the surname of the author(s) and the year of publication should appear in your text.
For example:
McKenzie (1997) found that...Recent research (Jones, 1998) has shown that...
In other work (Miller & Link, 1994; Bearman, 1995) ...
... at the National Gallery of Art site (http://www.nga.gov)
References Cited
List references at the end of your paper, in a single alphabetical list under the heading References. Do not divide references by type. Wherever possible, include links to on-line sources. Format references as follows (these are not real references):
Book:
Jones, C. L. (1998). Museum communication and bibliometrics. London: Oxford University Press.
Chapter in a Book:
Miller, L. & H. Link, (1994). New ways to publicize museums. In P. Phillips (Ed.) Museology and you. New York: Bantam Books, 222–234.
If text is available on-line, include URL, and date consulted.
Journal Article:
Bearman, D. (1995). Standards for networked cultural heritage. Archives and Museum Informatics, Cultural Heritage Informatics Quarterly 9, 279–307.
If text is available on-line, include URL, and date consulted.
Proceedings:
McKenzie, J. (1997). Building a virtual community. In D. Bearman & J. Trant (Eds.) Museums and the Web, Selected papers from Museums and the Web 97. Pittsburgh: Archives & Museum Informatics. 77–86.
If text is available on-line, include URL, and date consulted.
Electronic Materials with No Printed Analogue:
Kren, E. (1998) and D. Marx, A virtual fine arts museum on the web. In D. Bearman & J. Trant (Eds.) Museums and the Web 98 Proceedings. CD ROM. Archives & Museum Informatics, 1998.
If a text is available on-line, include URL, and date consulted.
Web Site:
To cite a Web site in your text (but not a specific document), it is sufficient to give the address (e.g., http://www.apa.org) parenthetically.
All references to Web sites begin with the same information that would be provided for a printed source (or as much of that information as possible, e.g. author, editor, title, publication date, version number, update date). Because documents on the Web may change in content, move, or be removed from a site altogether, follow the date of publication (and last update) with the date a site was consulted.
Robbins, L.P. (1995) Sources of information on antiquities theft. 1995, 1996, last updated Friday, 04–Dec–1998 17:39:49 EST. consulted December 16, 1998. http://amelia.db.erau.edu/~robbinsl/TOC.html [link dead March 3, 2006]. available http://www.dowling.edu/library/papers/laura/theft.html
Papers using non-standard citation formats will be returned to the authors for correction and may not be published.
How to Cite Museums and the Web Papers
Please note the difference between the printed papers from Museums and the Web and those available on-line. Be sure that your citation reflects the version of the paper that you consulted.
Printed Volume:
McKenzie, J. (1997). Building a virtual community. In D. Bearman & J. Trant (Eds.) Museums and the Web, Selected papers from Museums and the Web 97. Pittsburgh: Archives & Museum Informatics. 77–86. Also available at http://fromnowon.org/museum/museweb.html
Proceedings CD-ROM:
Kren, E. (1998) and D. Marx, A virtual fine arts museum on the web. In D. Bearman & J. Trant (Eds.) Museums and the Web 98 Proceedings. CD ROM. Archives & Museum Informatics, 1998. Also available at http://www.archimuse.com/mw98/papers/kren/kren_paper.html
On-line:
Earle and Bruce (2004). Earle, E. W. and R. Bruce. Pictures and People: Distributed Query Database Collaboration. In D. Bearman and J. Trant (eds.). Museums and the Web 2004: Proceedings. Toronto: Archives & Museum Informatics, 2004. last updated March 25, 2004, consulted July 9, 2004. http://www.archimuse.com/mw2004/papers/earle/earle.html
Technical Formats
Paper File Format
Papers should be submitted in Microsoft Word (.DOC) or Rich Text Format (.RTF) format. DO NOT INCLUDE YOUR ILLUSTRATIONS, CHARTS OR FIGURES INSIDE YOUR WORD PROCESSING FILE.
Send each figure or chart as a separate file. See below for illustration file formats.
Paper File Name
Name the file with the last name of the first author and the appropriate extension (.doc or .rtf). For example, the text of a paper by Jennifer Trant in Rich Text Format would be named: trant.rtf. The name of a paper by David Bearman and Jennifer Trant in Word format would be bearman.doc.
DO NOT call your paper "Museums and the Web" or "MW2010". This guarantees it will get confused with another paper.
Viruses
Please check files for viruses before you submit them.
Illustration File Formats for Web Publication
- DO NOT EMBED YOUR FIGURES INSIDE A WORD PROCESSING FILE. Do not include them in your Word or .rtf file. Mark their position in your text with a full caption, as outlined.
- Submit each illustration in a separate file.
- Illustrations should be submitted as Web–ready files, in .GIF, .JPG, or .PNG format.
Web Illustration File Names
- Name illustration files with last name of the first author, figure number and file-type extension. For example, trant.fig1.jpg.
Web Illustration Size
- Images for on-line publication must not be more than 500 pixels in width.
- If larger images are necessary for legibility, create thumbnails of this maximum size and also provide a larger image of a maximum 760 pixels wide that can be displayed as a linked page outside the visual context of the paper. See an example at http://www.archimuse.com/mw2000/papers/semper/semper.html
Illustration Files for Print Publication
If you wish to have your paper considered for print publication, you MUST ALSO submit higher quality illustrations suitable for the print reproduction.
- DO NOT EMBED YOUR FIGURES INSIDE A WORD PROCESSING FILE. Do not include them in your Word or .rtf file. Mark their position in your text with a full caption, as outlined.
- Submit each illustration as a separate file.
- Submit raster images (screen captures) as TIFF, JPG, or PNG with limited compression.
- Line drawings must be in native format, PDF, or other vector graphic file format.
- Submit screen shots at the highest resolution available.
Print Illustration File Names
Name illustration files with last name of the first author, figure number, the suffix -print, and file-type extension. For example, trant.fig1-print.jpg.
Print Illustration Size
- Screen Captures must be a minimum of 1024 x 768 pixels. Larger is better.
HTML Markup
Archives & Museum Informatics will prepare an HTML version of each paper received by the deadline of January 31, 2010 and formatted according to these Guidelines for on-line publication.
Design Template and Coding Guidelines
Authors who wish to do their own HTML markup for the conference Web site must follow the design template and coding guidelines provided by the Webmaster. Email for information.
If you have any questions about coding your paper, email for more information.
Submission Guidelines
Papers should be uploaded using our on-line submission form, linked from the Author's Information page.
Questions?
Email the Conference Co-Chairs, David Bearman and Jennifer Trant at
